Introduction
The Commerce Application leverages the MX application’s user management functionality and supports the concept of roles which can be assigned to Commerce users as well. (Refer to 'User & Access Management' for additional details).
Commerce Roles
Four (4) roles are available in the Commerce application:
|
# |
Role |
Description |
|
1 |
Commerce System Administrator |
This role is assigned to employee, in the user management area within the MX application (refer to 'User Management' for additional details). It determines the administrator that configures the Commerce’s layout, branding, etc., and maintains certain Commerce relevant settings as described in 'Commerce Administration'. |
|
2 |
Commerce Sales Administrator |
Similar to the previous user type, the role of 'Commerce Sales Admin' is assigned to employees within the user management area under ‘Administration’ in MX. The Commerce Sales Admin can create Commerce users but does not have access to the Commerce administration area itself. |
|
3 |
Commerce Business Administrator |
This role is assigned to customer contact user; it allows the customer contact to place an order. Customer contacts with this role can can see all orders placed in the Commerce application, as well as also review and place orders which are sent for review. Refer to 'Process Overview: Order History and Process Overview: Business Administrator Review' for additional information. |
|
4 |
Commerce End User |
This role is assigned to customer contact user. It is more restrictive than Commerce Business Admin. The end user with this role can create orders but not place them. The order needs to be reviewed by a user with the rolw of 'Commerce Business Admin' before eventually placing the order. Also users with this role do not have the ability to see other users’ orders placed in he Commerce. Refer to 'Process Overview: Order History and Process Overview: Business Administrator Review' for additional information. |
Individual Provisioning of Commerce Users
For customer contacts, Commerce users can be provisioned. On a customer record, a tab ‘Commerce Users' is available:
In order to create a new Commerce user, a customer contact needs to exist. By clicking the ‘+’ icon in the aforementioned figure, the user can choose from existing customer contacts that have no Commerce user assigned:
When clicking ‘Assign’, the system will send an email with the respective login information (refer to 'User Management' for additional information).
Mass Provisioning of Commerce Users
In the 'Accounts' section, 'Commerce Contact Users' are displayed across all accounts. The administrator can sort/filter this list by the associated accounts, roles, etc. and perform mass actions, i.e. to provision new users at scale and change / update assigned roles and set the access to active and inactive respectively.
The administrator can assign/grant new users access to the Commerce application by clicking on the '+' icon. In the pop-up, the administrator can filter by various attributes to narrow down the list of users that need to be created:
Upon clicking 'Assign', the select users will receive an email with the respective logon information (comprising of the Commerce URL, their user name and respective one-time password which is system generated).
Mass Updating of Commerce Users
Existing users can be mass-updated to e.g. assign / change the user roles, (un-)lock their access (by setting the status active and inactive respectively) and the invitation email containing access information can be re-sent. To invoke the maintenance pop-up below, one or more users need to be selected and the mass-maintenance icon needs to be clicked:
Delegating User Maintenance to Business Administrators
User administration overheads can now be reduced by allowing customer Business Administrators to decide which other contacts should be given access to Commerce and in what role. Permissions can also be fine tuned if need be in an easy way.
//update this User Preferences tab screenshot here (upon clicking the user icon in Commerce) because here it is User Preference instead of User Preferences
Under 'Manage My Users' in the User Preferences tab, Commerce Business Administrators can add/remove users and assign roles.
Permissions can be managed on a role and user level through the Permissions tab when you click into an user. From the Permissions tab, the respective Permissions can then be toggled accordingly.
Permissions can only be granted on a user level based on the pre-defined roles assigned (refer to Commerce Roles). The role specific permissions can then be switched on or off. This will not have an impact on the permissions of the pre-defined roles.
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